We feature the best OCR software to digitize your paper archives, and also scan and save documents on the go.
The best OCR software will allow you to simply and easily scan and archive your paper documents to PDF files. OCR (Optical Character Recognition) software offers you the ability to use document scanning of scan invoices, text, and other files into digital formats – especially PDF – in order to make it easier to manage all paperwork. These is especially as modern OCR scanning software is much more capable these days of working fast, seamlessly, and accurately. The latter is so important when actually trying to search through scanned documents, as poorly formatted scans means the whole process has to be repeated, with the inevitable labor wastage in relocating the documents to scan in the first place, presuming they haven’t already been recycled. The result is an easier document management strategy, with the ability to use cloud storage or specialist cloud document storage providers in order to archive important documentation in an accessible as well as retrievable way. The overall result is that the paperless office is now increasingly becoming a reality. The only thing holding back on that is likely the volume of documents yet to be scanned, but now documents can be scanned individually as well as in batches, making the process even more efficient. Here we feature the best OCR software for archiving your paper documents as digital PDF files. Want to go with a well-known brand name you can trust, with all of the OCR features you could need? Adobe Acrobat DC Pro fits the bill, and brings along with it an impressive list of options, even if the price is a little steeper than some of its rivals. That DC stands for ‚Document Cloud‘ by the way, and everything integrates rather neatly with Adobe’s cloud solution, should you need to get at your files from any computer. Of course there’s also slick and seamless integration with everything else Adobe makes, so you might consider this if you already use a lot of other Adobe apps like Photoshop. If you do decide to pay up for the Pro version of Adobe Acrobat DC, you get all the OCR basics plus the ability to add comments and feedback on documents, a specialized tool for scanning tables, the option to quickly compare two documents together, and much more. Documents can be edited right on the screen just seconds after scanning them in. The Adobe badge guarantees a certain level of quality, and we’re impressed by the intuitiveness and the scope of Adobe Acrobat DC. There are both monthly and annual subscriptions available, with discounts available for the annual plan over the monthly one. If you take your OCR scanning seriously – if it’s a crucial cog in the machinery of your business – then give OmniPage Ultimate a look. It’s packed with features above and beyond what you might expect, and while the price is relatively high, it still falls in the affordable bracket for most small businesses. Put down your cash and you can convert paper documents from virtually any scanner source into just about any kind of digital file you like – and everything works super-fast too.
